Insurance agencies typically have plenty of relationship and sales data due to the growth and usage of CRM systems, critical to capturing the activities that are occurring with the producer team. But effective coaching with sales performance data often becomes the greater challenge with agency managers and leaders. One of the most effective, easy to understand and utilize is the Sales Huddle that provides sales data insight that can identify trends and provide foundation for coaching.

Huddles Help Coaches Focus on Critical Sales Performance Metrics

Huddles as defined by Verne Harnish, founder and President of Gazelles, are:

  1. A communication process or system that allows for sharing of real-time information
  2. An opportunity to focus on “burning platform” issues for a team or firm
  3. A way to bring sharp focus and attention to a critical business driver
  4. The most important 15 minutes in any company meeting

Each agency should determine the most important few sales activity data to capture in their huddle regularly each week or month such as contacts, appointments, proposals, COIs etc. Then the sales manager should schedule a regular and timely short huddle to monitor what is going on in the field, in real-time. This will allow them to coach or adjust the play or get in front of any producer/client issues or opportunities. Huddles provide real-time information so that sales managers can make real-time decisions and provide real-time feedback or coaching. This is vastly different than waiting for month or quarter end reporting on results because huddles capture what is happening now, this week. The sales performance metrics that are captured in Huddles can then be used to coach salespeople to impact current deals.

Coaching with Sales Data Insights from Where’s Walter

Here is an approach, a coaching technique that can be used below, called “Where’s Walter” that is pictured and explained below.

Coaching a producer’s sales activities can be simplified into two areas: their effort vs. their execution. Effort is described as evaluating if they are doing whatever it takes in the area of outreach and working hard to attain their goals. Execution evaluates their effectiveness in the process of finding new prospects and their approach to building relationships.  Are they doing the right things to take a prospect through an effective sales process or do they have a problem?

Using Where’s Walter for Sales Data Insight

As a coaching approach, we recommend sales leaders place their people into one of the four boxes noted above and then have these conversations below with the salespeople in each quadrant. These are guidelines of course and should be adjusted to the situation and individual at hand. One word of caution, do not soften too much. Coaching is hard work and leaders must be tough and direct at times to identify real areas concern and development.

Execution Results & Effort
“ Bob, thank you for the results you are generating. You must be thrilled as this will help you achieve your personal goals and objectives. Just as important though, I also want to thank you for your consistent effort. You may not realize this, but others on the team look to you and follow your lead.  The way that you execute on sales activities “week in and week out” sets a great example for the rest of the team. Thank you. Now, Bob, what else can I do for you?”

Execution Results but Lacks Effort
“Bob, I want to thank you for the results you are generating. You must be thrilled as this will help you achieve the personal goals and objectives you have for your family. I am worried about one thing though; can we talk about that? Bob, how long is our sales cycle?  (120 days). Okay, so based on that and looking at the activities you determined are needed, then the results you are getting today are a result of what? (The activity I did a while back) That’s what I was thinking and that is why I am concerned. Based on the activity here (show them the data), you are headed for a slump. Is that where you want to be?” The coaching begins.

Effort is There but Poor Execution Results
“Bob, obviously based on the numbers you see here, you are not on schedule to achieve the goals this year to which you had committed to manage yourself. But this is where I’m confused. The data I have- that tells me about your effort- indicates that you should be at or above your goals, but that isn’t the case. My experience tells me that it is because of one of two things: either the data you are entering is not accurate or you are failing to execute properly. Which one do you think it is?” The coaching begins.

Lack of Effort and Results
“Bob, I have to tell you that I cannot figure this out. Your effort and results are a total surprise to me. If several months ago, someone said to me that you would be failing, I would have said ‘no way.’ (Show Bob the job posting you used for the position he is in and his resume then show him his current sales activity and results.) Bob, I take a look at this (job info) and I think – ‘This is what I hired.’ I look at this (the results) and I’m thinking ‘This is what I got.’ Bob, did I make a mistake?” (Adjust for tenured person) The coaching begins.

Using the Where’s Walter platform gives agency owners and coaches a framework to use performance metrics from Huddles to generate conversations, identify areas for producers to focus on and most importantly, gain insights for immediate coaching to improve skills, performance and results.

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